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For teams where every onboarding runs differently

New colleague on day one.
Productive by end of week.

Onboarding is your company's first impression. If it takes 14 days for a new person to get access and know who to ask, something is broken. In Speybl you give onboarding a fixed routine that runs the same way every time.
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How it works

Onboarding nobody forgets

For each role (developer, sales, marketing, HR…), you build an onboarding template with a task list and assigned owners. Deadlines are relative to the start date (day −5, day 0, day +1, day +7). Different task types: contract signing, hardware handoff, system registration, intro 1:1.

  • checkSet up once, used every time
  • checkConsistent quality across the team and over time
  • checkTemplates for onboarding, offboarding, and reboarding

You create the onboarding for a specific new hire from the template, and the tasks are split up by role. IT gets a notification: "Prepare hardware for Jan by day 5." HR gets: "Sign contract with Jan on day 0." The manager gets: "Intro 1:1 with Jan on day +1." Everyone knows what to do and when.

  • checkHR doesn't send manual messages
  • checkIT doesn't have to guess who's starting when
  • checkNotifications via email or Slack

Before the start date, you send the new hire a unique link. They fill in personal data (address, bank account, emergency contact) — without needing a Speybl login. The data goes directly into their profile.

  • checkFirst day starts without manual data entry
  • checkSaves 30–60 minutes of admin per employee
  • checkNo login required for the new hire
Onboarding · Thomas Nelson5 / 7
checkPrepare the workstation · IT
checkSend the welcome e-mail · HR
checkEntry form · Thomas
Team introduction · manager
1:1 with the manager · manager
Automatic notifications — Thomas Nelson
computer
Prepare the laptop and access
→ IT
In 5 days
description
Sign the employment contract
→ HR
In 3 days
handshake
Welcome 1:1 (30 min)
→ Manager
Tomorrow
Entry formvia e-mail link
Thomas Nelson is filling it in
Full nameThomas Nelson
Street and numberEnter the address…
Bank account123456789/0800
check_circleSaved to the employee record

What a bad start costs

A weak start costs more than it looks

even two weeks
average time for a new hire to become
fully productive without structured onboarding
25%
of new hires leave within the first six months
when onboarding does not work
multiples of salary
is the cost to replace an employee
who leaves because of a bad start

A bad start follows a new hire for months, and the company pays for it. In Speybl, onboarding has a fixed routine from day one.

How it goes

From signed contract to a productive colleague

1

Before day one

Preparation

You prepare the contract, accounts, and checklist from the candidate's profile. The new hire gets a welcome email.

2

Day 1

A smooth start

Laptop, accounts, and intro meetings are ready and waiting. The new hire knows where to go and what they'll work on.

3

Week 1

Guided onboarding

A step-by-step checklist — training, team intros, safety. Nothing gets forgotten.

4

Done

Fully up to speed

Onboarding complete, documents signed. Instead of chaos, the new hire has clarity — and you have visibility.

auto_awesomeSpeybl AI

Onboarding ready in a few clicks.

Speybl AI helps you prepare a new hire's onboarding — a checklist tailored to the role and a document package ready to sign. You oversee, Speybl handles the detail.

checklist

Role-specific onboarding plan

Speybl AI drafts the steps for a given position — what to arrange before the start date, on day one, and during the first week. You adjust it to fit.

description

Document package from templates

Employment contract, salary schedule, handover protocols — Speybl AI generates a document set pre-filled with the new hire's data.

task_alt

You approve, Speybl tracks

A person runs the onboarding. Speybl just shows what's done and what's still waiting.

Meet Speybl AI

Fits in with your tools

Onboarding connected to your stack

Slack notifications for the IT team. Google Calendar invites for 1:1s. Jira tickets for IT access setup. OneDrive for document storage. Pohoda and Helios for data import.

All integrations

Common questions

What companies ask about onboarding

No — that would be its own kind of chaos. We recommend separate templates per role: a developer has different tasks than someone in sales. Speybl supports any number of templates. Most companies start with 2–3 main roles and add more over time.
You can edit one employee's onboarding without touching the template — add or remove tasks, change owners, or shift deadlines.
Two ways. (1) IT receives notifications directly in Speybl and checks tasks off there. (2) Notifications go into their ticketing system (Jira, Freshdesk, custom CRM) via email or API.
Yes. Offboarding uses the same infrastructure (checklists, tasks, owners) — just with type OFFBOARDING. Typical tasks: IT revokes access, HR documents the exit, manager does a final 1:1. Configure templates the same way you would for onboarding.
Yes. Reboarding is a third checklist type. Usually shorter, but important — the employee is coming back after a long absence and needs an update. You have the template; tasks launch on the return date.
Ready to start?

Get your HR system running this week.

Set it up with us, and start with the one thing that hurts most.

Try Speybl for 30 days …or get a 30-min walkthrough
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