Employee offboarding — why it matters

Offboarding includes all the steps associated with ending an employment relationship — from handing over the agenda and removing access through administrative formalities (exit documents, work certificates, confirmation of employment) to the exit interview. The goal is a safe and professional end to the cooperation with minimal impact on the running of the company.

Key steps of offboarding:

• Announcement of departure and handover plan
• Handover of the agenda and documentation
• Removal of access to systems and buildings
• Return of equipment (laptop, phone, keys)
• Administrative documents (work certificate, confirmation of employment)
• Exit interview — why they are leaving, what the company could do better
• Archiving of the employee's data and documents

Just like onboarding, offboarding can be managed through a checklist in the HRIS — triggering the process when the end of the employment relationship is recorded automatically assigns tasks to IT, the manager and HR.