Xevos + Speybl: HR All-in-One for an IT Company

One system instead of
a pile of spreadsheets.

Xevos IT Solutions manages HR for its team of developers and systems engineers in Speybl — from attendance and assets to analytical reports. No Excel.

I want the same result ← Back to the stories

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5+ modules

Actively in use

∞

Notifications instead of emails

🎯

Analytics in a few clicks

Before Speybl

Before Speybl: a pile of spreadsheets

HR ran on a combination of spreadsheets and emails. It worked, but as complexity grew, the lack of integration started to show — every part of it lived in its own separate spreadsheet.

Attendance in Excel

Manual tracking, slow to evaluate, no real-time visibility.

Employee assets scattered everywhere

Who has what, who returned it, who hasn't — information scattered with no central record.

Onboarding and offboarding in Excel

Checklists with no clear ownership or due dates. Things fell through the cracks.

No automatic notifications

When does a probation period end? Who has a work anniversary? All manual tracking, relying on memory.

Results

What it brought Xevos

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An overview in a few clicks

What used to take half a day in Excel, HR now has straight away — attendance, sick leave, home office days and cost per employee.

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Nothing slips through

Probation ends, anniversaries and checklist tasks are watched by Speybl and flagged in advance. No mental tracking.

checklist

Onboarding with no forgotten tasks

Templates with owners and due dates. When something stalls, Speybl nudges both sides.

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Despite the number of features, Speybl is genuinely user-friendly. The notifications are especially welcome — I know whose probation is ending, the status of checklist tasks, who has a work anniversary, or whose birthday it is.

Frequently asked questions

Questions about the Xevos case study

Attendance reports for the whole team, sick leave, remote work days, employee costs. What used to take half a day in Excel, Xevos now has in a few clicks.

Reviews in the first year give junior employees structured feedback. For senior developers it would just be repetitive, so Xevos doesn't use it there. Speybl lets you do this — use features where they actually make sense.

Automatic notifications arrive in advance — the HR manager gets an alert with enough lead time to act. No manual tracking, no missed deadlines.

Task templates where each item can be assigned an owner and a due date. The system nudges when something is overdue and sends notifications to both parties.

They started with the biggest pain point — attendance. Then added assets, checklists, and analytics. Each module can be launched independently; there's no need to do everything at once.